Ensure Proper utilization, maintenance and follow up of ACTED & RENTAL vehicles.
Control and manage the cost of the fleet (fuel, maintenance and repairs)
Follow up and Checking of daily log books.
Follow up of program departments field work plans and allocation of cars on timely basis.
Follow up and maintaining daily vehicle tracking sheet.
Responsible for Area office & sub-basis vehicles follow up and their monthly consumption reports.
Responsible for Procurement as per ACTED policy/procedures (collecting quotations) processing Order Forms.
Comply with all the reporting requirements from coordination and country logistics.
Present the monthly report as required according to ACTED guidelines.
Follow-up of the orders from with program managers and head of departments;
Making suppliers contracts, ensuring that all the terms and conditions are properly and clearly stated;
Follow-up of the FLAT folders, making sure that every contract has all supporting documents attached;
Reinforce current procedures and the quality of ACTED internal control, based on ACTED guidelines, donor requirements and results of internal and external audits. The Logistic Administrative Assistant is responsible for all above responsibilities in front of Logistic Department and will report to Logistic officer.
Good communication and report writing skills.
Ability to multi task and deal with stressful situations.
Ability to adapt within the working environment.
Should ensures the proper functioning of supply chain including procurement planning, purchasing of goods and services, their transport and storage, supervises the organization, planning, and maintenance of the fleet, evaluates/reports the need and ensures the functioning.
Local will be given preference.
- Ability to work in FATA (Khyber, Mohmand, Bajour) areas.