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Documentation / Retention Officer

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N.G.O./Social Services
Project Management
Total Position:
Job Type:
Full Time/Permanent ( First Shift (Day) )
Sind North
Job Province:
Job Location:
Minimum Education:
Career Level:
Experienced Professional
Minimum Experience:
3 Years
Salary Range:
PKR. 50,000 to 60,000/Month
Apply By:
Sep 22, 2021
Posted On:
Sep 15, 2021
Job Description

This position is based in Kashmore District with frequent to district Jacobabad.

  • The job holder will be responsible for providing active support to the core programme objective by focusing to ensure retention and transition of adolescent girls enrolled in the non-formal centers under LNGB project.
  • Under the leadership of project manager the incumbent will devise strategies for implementation to work on effective retention rates of enrolled learners at the LNGB centers.
  • The incumbent will also plan with several different stakeholders to develop transition plans for passing out learners into formal education process and towards either self-employment, entrepreneurship, or collaborative work opportunities/partnerships for livelihood development opportunities. 
  •  The incumbent will comply to LNGB safeguarding and child protection policies at all times of engagement.
  • To ensure improved attendance and retention rates of enrolled students in the center.
  • Effectively reach out to communities in a proactive manner seeking their support in ensuring aspects related to retention, attendance and transition of learners.
  • To coordinate with external stakeholders to ensure that center locations and timings act as an enabling factor for enhanced participation of adolescent girls in the programme. 
  •   To support stringent quality assurance mechanisms targeting children, teachers and community members with the objective of ensuring 100% retention rates and community willingness to keep sending their children in LNGB centers.
  • Coordinate with TVET counterparts within district to ensure opportunities are created given for learners completing ACTED`s NFE/TVET courses for transition into a livelihood activity or next formal catch of education.
  •  Develop, support and implement community engagement and mobilization plan which aims to ensure project retention, attendance and transition objectives.
  • Coordination with relevant authorities to ensure maximum buy-in for field interventions

External Positioning

1.1. External Relations

  • District Education and NFE Department b)  
  • Social Welfare Department c) 
  •  Village Management Committees, SMCs, PTAs, Community Elders

1.2. Project  Implementation

  • The Job holder will be responsible to report on programme functioning according to standard requirements of this role.
  • The incumbent will be responsible to identify programme gaps vis challenges, barriers in enrolment, retention and transitioning, and share the findings with supervisor,
  • The incumbent will conduct on-site visit and spot checks to ensure project implementation and sustainability from the perspective of this role.
  • The incumbent will also see that learning centres are opening and closing in time and maximum attendance at centers is accomplished.  
  • The incumbent will also support smooth functioning of SMC`s and other relevant committees to achieve retention and transition plans.

1.1. Internal Coordination

  • To conduct field monitoring visits by following weekly action plan
  •  To submit fortnight and monthly programme progress reports
  • To ensure field visits are properly done as per criteria
  • To make sure other IP staff members are visiting field according to the plan
  •  To make sure learning centres are running smoothly and according to set criteria
  • To participate in SMC/teachers/community/parent meetings
  • To check learning centres condition and learning environment

1.2. Technical Leadership:

  • The incumbent will lead on learners retention and transition plans and ensure full compliance as per LNGB requirements.

Required Qualifications :

  • Post graduate master/bachelor`s degree in education or other social sciences field with three to four years of minimum professional experience. (preferably three experience of working in formal education, or non-formal education or training programmes)
  • Experience in developing and implementing community mobilization plans in education/training projects to sensitise communities about importance of education and retention. 
  •  Fair experience in developing and implementing transition plans for youth/students to link them in next career opportunities or formal education processes.
  • Good experience of working with SMC`s/PTC`s/ Communities, teachers and students for ensuring retention, attendance and consistency of education process.
  • Good understanding of challenges involved in implementing education and or non-formal education programmes for adolescent girls.
  • Good understanding of child safeguarding/protection issues in Pakistan.
  • Particularly for girls.
  • Previous experience of working in education or non-formal education in Pakistan.
  • Excellent Sindhi language skills and good interpersonal, communication, motivation and presentation skills.
  • ACTED is commitment to zero tolerance to all forms of violence against children, beneficiaries and staff.
  • ACTED is equal opportunity employers.
  • Females and minorities are encouraged to apply.
  • Candidates with disabilities are encouraged to apply.
  • Final selection will be based on security clearance of the candidate.

Required Skills

Report Writting Skills, Solid Computer Skills, Communication Skills,

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